COPE Introduces Less Specific Member Rules Along with a New Policy on Expulsions

 

Posted Scholarly Kitchen, November 28, 2017 -- The Committee on Publication Ethics (COPE) was founded in 1997 to provide guidance and education around the growing number of ethics issues facing journals. Last week COPE announced changes to its Code of Conduct as well as a new policy on sanctions against member journal editors and publishers that do not follow their “principles.”

Until recently, members of COPE agreed to adhere to their Code of Conduct and Best Practice Guidelines for Journal Editors (and Publishers). Members are also agreeing to follow the Principles of Transparency and Best Practice in Scholarly Publishing.

Both of these documents provide very helpful advice on how to organize and run a professional journal. The Code of Conduct includes “must do” items for members as well as “aspirational” suggested best practices. Two weeks ago, the Code of Conduct was replaced with the new “Core Practices.”

In announcing the Core Practices, COPE explained that the Code of Conduct carried a legal connotation, which was not intended. Also, COPE recognized that some items were extremely specific (e.g., “Editors should follow the procedure set out in the COPE flowchart on complaints”) while others were very open to interpretation (e.g., “Editors should strive to ensure that peer review at their journal is fair, unbiased and timely”). There are also elements of the code that are not relevant at all journals (e.g. “Editors should have a written contract(s) setting out their relationship with the journal’s owner and/or publisher”).

The new Core Practices contain 10 categories from the Code. There is a brief paragraph describing each and a link to further resources. The resources include case studies, blog posts and articles, guidelines if available, and COPE’s famous flowcharts that provide step-by-step suggestions on how an editor or journal could handle ethics issues.

So back to the sanctions (or, rather reasons to expel members) — what are the COPE “principles” to which members are expected to adhere?

Many member organizations have a code of ethics or code of conduct for their members with the loss membership as a ramification for violating that code. In fact, the COPE Principles of Transparency states explicitly:

In the event that a member organization is found to have violated these best practices, or other specific requirements of the organization, OASPA/DOAJ/COPE/WAME shall in the first instance try to work with them in order to address any concerns that have been raised. In the event that the member organization is unable or unwilling to address these concerns, their membership in the organization may be suspended or terminated. All of the member organizations have procedures for dealing with concerns raised about member journals.

It would appear that this paragraph, which is included in the application instructions for membership, makes it clear that a member can be expelled for bad behavior. Then why the need for a new policy on expulsions?

One could certainly argue that an organization that has requirements for member transparency must ensure that they themselves are transparent. While COPE reserved the right to expel members before, the policy and procedure for doing so was not transparent. According to the announcement on sanctions, there are three main reasons for a member to get expelled:

  1. The member shows resistance to correcting identified problems that violate COPE principles of publication ethics.
  2. The member repeatedly acts in unethical ways.
  3. The member refuses or fails to engage with COPE to remediate ethical issues.

The statement also makes it clear that expulsion would be a last resort. It appears that COPE very much intends to stick to its mission of change through education.

The COPE guidelines, principles, and best practices are valuable resources supported by the scholarly publishing industry. That said, I honestly don’t think the authors of the journals that I help run care that we are members of COPE and we certainly don’t have to be paying members in order to follow these guidelines. We are members because we support the work undertaken by COPE and we take advantage of the educational resources.

With these changes, I do find myself wondering what exactly we are agreeing to adhere to and what might happen if we choose to go a different path on any given topic. I would assume that COPE would initiate an investigation of a member journal if someone lodged a complaint.

More often than not, when we have an ethics issue to address, there either are no guidelines for that issue, or the guidelines don’t really apply, or we feel that the recommended action is not strong enough. This is not a criticism. It seems every week we find ourselves grappling with a new situation that seemed implausible (or at the least unlikely) the week before. It would be impossible for the COPE resources to cover every possible scenario.

The variability, however, would seem to make it very difficult to determine if a journal were not adhering to the “principles”.

COPE recently announced that Institutions can now become members. This will require new guidelines about investigations and reporting back to journals (this is a huge black hole that needs to be addressed). I assume that Institutional members will be subject to adhering to some sort of principles or face sanctions as well. Adding this new category of members is a huge expansion of influence for COPE.

Working in the civil engineering space for as long as I have, I have learned the difference between a standard and a manual of practice. Standards are black and white with rules or laws written about adhering to those documents. There may be options within the standards, but variance is typically spelled out and standards are updated over time to reflect new discovery.

Manuals of practice are guidelines or best practices aimed at providing advice on how to do something.  COPE has been in the manuals of practice camp, which is important and extremely helpful. The Code of Conduct made it relatively clear to a perspective member what they were agreeing to do. That said, the new Core Practices seem less useful than the code in explaining what we are to do. Perhaps this is by design — that being too specific was problematic in some way. If members are to adhere to a set of rules, with a new emphasis on a policy on expulsion going public, those rules should be more clear, not less. It would be most helpful to see COPE move in the direction of standards development. Right now it feels a bit like there is the threat of a bite with no teeth.

Author: Angela Cochran, Associate Publisher and Journals Director at the American Society of Civil Engineers.

 

About COPE (https://publicationethics.org)

The Committee on Publication Ethics (COPE) was established in 1997 by a small group of journal editors in the UK but now has over 12 000 members worldwide from all academic fields. Membership is open to editors of academic journals and others interested in publication ethics. COPE provides advice to editors and publishers on all aspects of publication ethics and, in particular, how to handle cases of research and publication misconduct. It also provides a forum for its members to discuss individual cases. COPE does not investigate individual cases but encourages editors to ensure that cases are investigated by the appropriate authorities (usually a research institution or employer).

All COPE members are expected to follow the Code of Conduct for Journal Editors.

COPE has produced an eLearning course for new editors. Eleven modules in total, the course currently includes: An Introduction to Publication Ethics, Plagiarism, and Authorship among others. COPE also funds research, organises annual seminars globally and has created an audit tool for members to measure compliance with its Code of Conduct and Best Practice Guidelines for Journal Editors.